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Title
Text copied to clipboard!Deputy City Secretary
Description
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We are looking for a Deputy City Secretary to support the City Secretary in overseeing the administrative and legislative functions of the municipal government. This role plays a critical part in ensuring transparency, compliance, and efficiency in city operations. The Deputy City Secretary will assist in preparing agendas, maintaining official records, coordinating public meetings, and ensuring adherence to local, state, and federal regulations.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced government environment. They must possess excellent communication skills and a strong understanding of municipal procedures and legal requirements. The Deputy City Secretary will also act as a liaison between the City Secretary’s office and other departments, elected officials, and the public.
Key duties include assisting in the preparation and distribution of city council meeting agendas and minutes, maintaining official city records and archives, coordinating public information requests, and supporting election processes. The Deputy City Secretary may also represent the City Secretary in their absence and must be capable of making informed decisions and providing guidance on procedural matters.
This position requires a high level of integrity, discretion, and professionalism. The Deputy City Secretary must be familiar with open government laws, records management practices, and municipal governance. A background in public administration, political science, or a related field is preferred, along with experience in a similar governmental or administrative role.
If you are passionate about public service and have a commitment to excellence in municipal operations, we encourage you to apply for this important role in supporting the effective governance of our city.
Responsibilities
Text copied to clipboard!- Assist in preparing and distributing city council agendas and minutes
- Maintain official city records and archives
- Coordinate responses to public information requests
- Support the City Secretary in managing elections and compliance
- Serve as acting City Secretary in their absence
- Ensure adherence to local, state, and federal regulations
- Liaise with city departments, officials, and the public
- Oversee records management and retention schedules
- Assist in drafting ordinances, resolutions, and proclamations
- Support transparency and open government initiatives
Requirements
Text copied to clipboard!- Bachelor’s degree in Public Administration, Political Science, or related field
- 3+ years of experience in municipal or administrative roles
- Knowledge of municipal governance and legal compliance
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and records management systems
- Ability to maintain confidentiality and exercise discretion
- Familiarity with open records laws and election procedures
- Detail-oriented with strong analytical skills
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- Do you have experience working in a municipal government setting?
- Are you familiar with open records and public information laws?
- Can you describe your experience with preparing meeting agendas and minutes?
- Have you ever supported or managed a public election process?
- What records management systems have you used?
- How do you ensure compliance with legal and procedural requirements?
- Describe a time you had to handle a sensitive or confidential issue.
- How do you prioritize tasks in a fast-paced environment?
- What is your experience with public speaking or presenting to officials?
- Are you comfortable acting as a liaison between departments and the public?
